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What is a Landlord Gas Safety Certificate CP12? Gas pipework and appliances used in rental properties should be inspected annually by qualified engineers. The annual checks are also known as CP12 certificates. CORGI Proforma 12, also known as CP12 was the official UK Gas Inspection Document from April 2009 to April 2009. Landlords should keep copies of their CP12 certificates for two years in case of audits. What is what is CP12? A landlord's gas safety Cp12 certificate is a document issued by an Gas Safe registered Engineer that confirms that all gas appliances and installations within the property have been inspected. It is an obligation for landlords in the UK to ensure their tenants' health and wellbeing. Landlords are responsible for arranging and keeping up-to-date with CP12 gas inspections, maintaining their gas systems in good condition and providing CP12 documents to their tenants within 28 days of the date of each inspection. The CP12 is an abbreviation form of CORGI Proforma 12, which was the official name for the document from 1991 until April 2009. In April of that year, the Council for Registered Gas Installers (CORGI) was replaced by Gas Safe Register. The CP12 was renamed to the Landlord Gas Safety Certificate. A CP12 will also contain the name of the engineer who carried out the checkup and any immediate safety actions that are required. The location of each gas appliance is recorded, as are any tests conducted on ventilation and flues. It is essential that landlords have a CP12 in order for tenants to complain about landlords under section 21 of the 1954 Landlord and Tenant Act. In certain cases, this could lead to fines or even eviction. Faulty gas appliances can produce carbon monoxide, which is a colourless and odourless gas which can be fatal when inhaled. The blockage of flues can hinder harmful gases from leaving the property safely, creating an additional fire hazard. The CP12 also allows landlords to inform tenants about any potential risks within a property. While it is legally required to maintain a CP12 in place, the process can be daunting for many landlords. There are a variety of services that can help simplify the process. Klipboard, for example, lets landlords schedule annual gas inspections, and also receive reminders when it's time to renew. These services will save time and money for landlords while making sure that they're up-to-date on their CP12s. Who is responsible for the health checkups? As landlords, you need to provide a safe place to live for your tenants and this means ensuring that all of the gas appliances are up to standards. It is crucial to have CP12 inspections performed every year, and provide copies of these certificates when your tenants move into your property. A landlord who doesn't provide an authentic CP12 can be fined, or even sent to jail. A CP12 is a document produced by a specialised engineer who will inspect all of the gas pipes, appliances, and flues in your home. The CP12 will contain the details of the engineer's name and an explanation of the whereabouts of each appliance and its description. The CP12 will also have an expiry date on it. After it expires you'll have to schedule another appointment with an experienced gas safe engineer to renew it. It is also important to note that the CP12 can only be produced by engineers who have been registered with the Gas Safe Register. This is due to the fact that the document is part of the building safety laws that are formulated by the Health and Safety Executive. Landlords must legally perform an CP12 inspection on their property when it is let. They are also required to keep a record of this and give a copy to their new or existing tenants. In gas safety certificate cost of a breach, it could lead to penalties or even jail time for the landlord. The responsibilities of landlords differ based on the purpose of the property, but there are a few fundamental guidelines that everyone must adhere to. These include making sure that the gas system is safe for tenants, repairing and maintaining the property, and supplying all documentation required to sell or move out. It is important to bring this up politely with your landlord if you think that they are not meeting their legal obligations with regard to safety in the building. It's possible that they did not schedule an appointment with a CP12 appointment and by raising the issue you will give them a chance to make it happen before they face any penalties. If they do not follow the law, you can make a complaint to the HSE for an offence against public health. What is included in a health checkup? The CP12 is a crucial device that shields your tenants from the risks of carbon monoxide poisoning. It is a legal requirement in the UK for landlords, so display it prominently. Also, you should give an exemplar to each tenant. This will demonstrate that you care about your tenants' safety, and take proactive steps to maintain property standards. A CP12 report provides information on the gas appliances and pipes installed in your rental property. It must be prepared by a registered and certified Gas Safe engineer. It will include: Description and the location of all gas appliances. The appliances that passed or failed an inspection. The name of the engineer, registration number and signature of the engineer. The date of the checkup. The engineer should inform you of any equipment that is unsafe to use and then provide the remedial steps required. You must arrange for the equipment to be fixed before the CP12 can issued. In addition to checking the appliances themselves, the CP12 will also check any exhaust systems and flues within your home. This will ensure that they operate at the correct pressure, are not leaky and operate safely. It will also verify that the appliances are combusting gas correctly. Your CP12 will also contain the dates for future inspections. It is recommended that your subsequent inspections are scheduled one year after the previous one. This will ensure you always have an up-to-date CP12 and will avoid any delays in distributing new certificates to your tenants. A CP12 certificate must be kept on the landlord's file for at least two years. You must provide a copy of the CP12 to your tenant at the time of their move-in and you must issue a new CP12 after each inspection, within 28 days. The Gas Safety (Installation and Use) Regulations stipulate that you must ensure all your properties rented to tenants have their gas appliances inspected annually. However, if your tenant refuses access for these checks, you need to send them a letter explaining that the safety checks are legally required and ask them to allow access. If they refuse to allow access, you will only be able to shut off their gas after taking all “reasonable steps” to gain access. How do I get a CP12? Locating a Gas Safe registered engineer to perform a safety inspection at your property is the simplest way to get a CP12 in the UK. There are many companies in your local area that provide CP12 inspections. A quick Google search can help you find one. Once you've identified an engineer, you can set an appointment for them to come out and perform the test. Landlords are legally required be able to show a CP12 certificate before renting out their properties. This is to ensure that all gas appliances, fittings, and flues are in good working order and safe. Infractions to gas safety regulations could result in heavy fines, and even prison in certain instances. A valid CP12 certification also gives landlords peace of mind that they are keeping their tenants safe and that they are meeting legal requirements. The CP12 will provide information on whether or not the appliance has been able to pass or fail the safety check. It will also provide any recommendations for action or repairs needed to make the appliance safe. Landlords must make sure that they implement the recommended action within 28 days. They must also provide tenants with a copy of the CP12 certificate within 28 days from the date of the inspection. The Health and Safety Executive may fine the landlord if they do not have a CP12 on file. In addition, they will lose the right to expel tenants in accordance with Section 21 of the Housing Act 1988. This makes it more difficult for landlords to rent out their properties, particularly when they are concerned about security issues. While a CP12 is an obligation for landlords, there are some who are hesitant to perform an annual check. Many landlords make excuses such as forgetting, being busy or going on vacation. This poses a serious risk to tenant safety, as carbon monoxide poisoning is a hidden danger that can cause illness or even death. Landlords can stop this from happening by providing their tenants with clear reminders of the upcoming inspection. One way to do this is to utilize a landlord management tool like Klipboard that allows users to set reminders for service appointments, such as CP12 renewals. These reminders are sent via email, SMS or mobile apps and can aid tenants in staying on the top of their maintenance obligations.